Securing Engineering Files: Protecting Industrial Design Data from Costly Breaches
According to IBM, the average cost of a data breach in 2024 reached $4.88 million—a 10% increase and the highest on record. In industrial design, where sensitive engineering files play a crucial role, the stakes are even higher. The security of design files, technical blueprints, and proprietary engineering data is essential to prevent costly leaks that can jeopardize intellectual property and competitive advantage.
To mitigate these risks, it’s vital for industrial design firms to strengthen their file management practices in these critical areas:
Personnel Changes and Access Management
When employees change roles, transfer, or leave, they may inadvertently retain access to sensitive files. This lingering access poses a security risk, as former employees or team members with outdated permissions could unintentionally or intentionally access confidential information. Without regular oversight, sensitive data can remain accessible to individuals no longer authorized to handle it.
User Error and Version Control Challenges
Using outdated or incorrect file versions can create inconsistencies, disrupt projects, and even lead to compliance issues. When multiple versions of files exist without clear organization, teams risk working with incorrect data, leading to potential misalignment in project execution. Inadequate control over file versions often leads to confusion and costly mistakes.
System Limitations and Process File Loss
Outdated file servers often retain only the final versions of files, leading to the loss of critical intermediate files necessary for tracking project progress. This limitation means that teams may need to recreate entire designs or processes from scratch, which consumes both time and resources. The inability to keep track of all file versions disrupts productivity and increases redundancy in workflows.
How Does Blueberry AI Help With File Security
Digital Asset Management (DAM) systems play a crucial role in enhancing file security by centralizing digital assets, managing access controls, and tracking file activity. By organizing assets within a secure platform, DAM systems help prevent unauthorized access and file leakage.
Blueberry AI takes security measures further by offering refined permission settings, comprehensive operation logs, secure external distribution options, and advanced version control. These features provide an added layer of protection, making Blueberry AI an ideal DAM solution for companies looking to safeguard their digital assets in today’s increasingly complex data security landscape.
For more information: Blueberry AI: Industrial Design Solution
Permission Management: With refined permission settings, Blueberry AI ensures that access controls are precise, tailoring permissions by role, action, and file. This minimizes unauthorized access, especially during personnel changes.
Operation Logs: Blueberry AI’s logging system records every access detail, including who accessed what, when, and what actions were taken. This comprehensive logging enhances data security and accountability.
External Distribution Protection: Blueberry AI enables strict control over file sharing with external vendors. Identity verification, controlled access times, and tracking of actions like downloads ensure that shared files remain secure and traceable.
Version Control: Blueberry AI maintains a full record of all file versions created in team collaboration. This feature supports easy comparison and retrieval of previous iterations, reducing user errors and preventing the loss of process files.
Isolated Access Control: Blueberry AI allows for strict permission settings within shared workspaces, ensuring that each team can only access its designated folders. This prevents unauthorized access to other teams' files, maintaining data security across production lines.
Admin-Only Management Library: Blueberry includes a secure library accessible only by administrators, ideal for storing high-value documents, such as intellectual property application materials. This restricted access helps protect critical information from accidental exposure.
